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Office Specialist Czech Republic

Office Specialist Description

Job #: 86050
EPAM is a leading global provider of digital platform engineering and development services. We are committed to having a positive impact on our customers, our employees, and our communities. We embrace a dynamic and inclusive culture. Here you will collaborate with multi-national teams, contribute to a myriad of innovative projects that deliver the most creative and cutting-edge solutions, and have an opportunity to continuously learn and grow. No matter where you are located, you will join a dedicated, creative, and diverse community that will help you discover your fullest potential.


The role will be working in a software and client facing environment representing the company and being the first point of contact, providing an excellent front of house service as well as administrative assistance to support the Office Manager.

What You’ll Do

  • Meeting and greeting guests in a friendly and polite manner, providing refreshments
  • Providing a safe and pleasant user-friendly (and sustainable) office environment. Supporting the Office Manager with Health & Safety and Fire Officer responsibilities
  • Responsibility for the management of meeting rooms, setting up ahead of each meeting and ensuring they are clean and tidy afterwards ready for the next
  • Answering and receiving phone calls and dealing efficiently with external and internal inquiries and escalating messages effectively
  • Arranging meetings/conference calls, typing, photocopying; preparing, binding and distributing reports, preparing presentation and filing
  • Mail management: distributing incoming mail to the respective staff, organizing Local and Global courier shipments
  • Checking inventory on regular basis and ordering office supplies (stationary, refreshments, purchases)
  • Assisting the Office Manager in all aspects of event planning and implementation such as hosted meetings, offsite meetings, conferences, and staff parties
  • Assist where required Senior Management team with managing business trips and any other admin task in relation to their day to day activities
  • Responding to customer enquiries and complaints
  • Management of petty cash for the office in a timely manner. Administrative support for Senior Management team - collating expenses and their submissions through the online systems
  • Assisting the Office Manager with ad-hoc facilities requests including restocking kitchen supplies
  • Provide additional support to the HR & Finance and Senior Management.

What You Have

  • Previous front of house receptionist experience is preferrable
  • High standard of written and spoken English and a good telephone manner
  • High standard of written and spoken Czech language
  • Excellent time management and organizational skills
  • Fully proficient in all Microsoft Office programs (including Word, Excel & Outlook); competent user of the internet
  • Ability to prioritize a busy schedule whilst maintaining excellent attention to detail
  • Excellent communication and interpersonal skills with the ability to liaise with people at all levels
  • Have entrepreneurial spirit and be forth coming with different ideas
  • Resilient, resourceful and punctual
  • Positive, proactive attitude in identifying issues at the earliest opportunity and in responding to internal and external client queries
  • Able to share learning or enable process improvement
  • Discretion when supporting activities and handling sensitive data

We offer

  • Opportunity to work in a fast-paced, agile, software engineering culture
  • English-speaking environment
  • Unlimited access to LinkedIn learning solutions
  • Comfortable modern offices in Prague 4 or remote work from any location in Czech Republic
  • Benefit program (5 weeks of vacation, paid sick days, paid days off for special occasions, meal vouchers, flexi pass, Prague city public transport annual coupon, multisport cards, contribution to pension fund, health insurance for family member)
  • English language courses
  • Czech language courses upon request
  • Relocation assistance
  • Rotation program - possibility to relocate for short and long-term projects within 30 countries
  • Referral bonuses for recommended candidates
  • Mobile Phone Tariff’s program for managerial level candidates
  • EPAM Employee Stock Purchase Plan (ESPP) (subject to certain eligibility requirements)
  • Some of these benefits may be available only after you have passed your probationary period

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